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Add an asset to the register

Record a vehicle, laptop or appliance with its category, cost, purchase date, warranty and location so its book value is tracked from day one.

Before you start: Create the categories you need first under Asset Management → Categories, and add the supplier as a vendor if you want to link one.

1Open the Asset Register and start a new asset

Go to Asset Management → Asset Register. Search by name, code, serial number or holder, or filter by status and category. Choose New Asset at the top right.

Scalar360 screen: Open the Asset Register and start a new asset — Numbered outlines show what to click, in order.

2Name the asset and choose its category

Enter the Asset name — the only required field — and pick a Category. Leave Asset code blank and the next code is generated for you, such as AST-000007. Add the Brand, Model, Serial number and Condition.

Scalar360 screen: Name the asset and choose its category — Numbered outlines show what to click, in order.

3Enter the purchase cost and depreciation

Under Purchase & depreciation, set the Purchase date and Purchase cost, and choose the Depreciation method. Enter the Useful life (years) and the Salvage value you expect at the end of it, and the book value is worked out for you.

Scalar360 screen: Enter the purchase cost and depreciation — Numbered outlines show what to click, in order.

4Add the warranty and location

Under Warranty & location, enter the Warranty expiry date and the Location / branch where the asset sits. The dashboard warns you before the warranty runs out.

Scalar360 screen: Add the warranty and location — Numbered outlines show what to click, in order.

5Create the asset

Choose Create. The asset opens with its tag, depreciation and history, ready to be assigned to someone.

Scalar360 screen: Create the asset — Numbered outlines show what to click, in order.

Set up categories and depreciationGroup assets into categories with default depreciation rules, see how each asset loses value, and know what reaches the ledger.Assign, transfer or retire an assetRecord who holds an asset, move it between people, departments and branches, and keep a trail of every change.

Still stuck? Contact our support team — or start a free trial to try this in your own company.