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Add an item with HSN, GST and opening stock

Create a product with its HSN code, GST rate, prices and the stock you already hold, so it's ready for invoices, bills and POS.

Before you start: To put opening stock in a warehouse, create the warehouse first. Categories and units can be added while you fill in the item.

1Open Items and start a new item

In the left menu open Inventory → Items. The list shows each item's stock on hand, reorder level and price. Choose the + button at the bottom right to add an item.

Scalar360 screen: Open Items and start a new item — Numbered outlines show what to click, in order.

2Enter the item details and HSN code

Fill in the Name and a unique SKU — both are required. Leave Barcode blank to have one generated, then add the HSN/SAC code, Category and Unit you count it in.

Scalar360 screen: Enter the item details and HSN code — Numbered outlines show what to click, in order.

3Set the prices and GST rate

Under Pricing, enter the Selling price and your Cost, and choose the GST % — 0, 5, 12, 18 or 28. Invoices and bills pick these up when you add the item to a line.

Scalar360 screen: Set the prices and GST rate — Numbered outlines show what to click, in order.

4Add the opening stock

Under Stock, set the Reorder level that should warn you when stock runs low. Choose the Warehouse the goods are in and enter the Opening stock quantity.

Scalar360 screen: Add the opening stock — Numbered outlines show what to click, in order.

5Save the item

Choose Add Item. The item appears in your list straight away, with its opening stock recorded against the warehouse you picked.

Scalar360 screen: Save the item — Numbered outlines show what to click, in order.

Import items in bulkBring in your whole catalogue from a CSV or Excel file, with opening quantities, instead of adding items one by one.See an item's stock and movement historyCheck how much of an item you have, where it's stored and every stock movement that got it there — and make a quick stock in or out.Set up units, categories and stock preferencesManage the units you count in, the categories you group items by, extra item fields and when invoices reduce stock.

Still stuck? Contact our support team — or start a free trial to try this in your own company.