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Manage leave and the holiday calendar

Set up your leave types, apply and approve leave for employees, and publish the company's holidays for the year.

1Set up your leave types

Open People Operations → Leave and choose Leave types. Enter a Name, Code and Annual quota (days), tick Paid leave and Carry forward if they apply, and choose Add.

Scalar360 screen: Set up your leave types — Numbered outlines show what to click, in order.

2Apply leave for an employee

On the Requests tab choose Apply leave. Pick the Employee and Leave type — their remaining balance appears — then the From and To dates and a reason. The button shows how many days you're applying for.

Scalar360 screen: Apply leave for an employee — Numbered outlines show what to click, in order.

3Approve or reject leave

Choose Pending to see requests waiting for you, then the tick to approve or the cross to reject. Approving updates the leave balance and marks those days in attendance — paid leave as Leave, unpaid leave as Absent (loss of pay).

Scalar360 screen: Approve or reject leave — Numbered outlines show what to click, in order.

4Open the holiday calendar

Go to People Operations → Holidays. Holidays are grouped by month and marked Public, Optional or Restricted, and holidays that repeat each year are marked Annual. Choose Add holiday to add one.

Scalar360 screen: Open the holiday calendar — Numbered outlines show what to click, in order.

5Add a holiday

Enter the Name and Date, choose the Type, and tick Repeats every year for fixed-date holidays such as Republic Day. Choose Save holiday.

Scalar360 screen: Add a holiday — Numbered outlines show what to click, in order.

Track attendanceSee who has checked in today, mark attendance for any day, and check each employee's paid days for the month before you run payroll.Run payroll and view payslipsPreview the month's salaries from your salary structures and attendance, save a draft run, then approve it, mark it paid and open each payslip.Handle work-from-home and travel requestsRaise work-from-home and trip pre-approvals for employees, with travel mode, cost and advance, and approve or reject them.

Still stuck? Contact our support team — or start a free trial to try this in your own company.