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Track payables and pay a vendor

See what you owe and what's overdue, then record a payment against a bill.

Before you start: You need at least one saved bill.

1See what you owe at a glance

The Purchase & Vendors overview shows your Total payable, Overdue payable, this month's spend and what you've paid to date. Scroll down for the payables ageing, overdue bills and open purchase orders.

Scalar360 screen: See what you owe at a glance — Numbered outlines show what to click, in order.

2Check payables by vendor

Open Payables to see how much you owe each vendor, split into Current and Overdue. Use the chips to show only overdue vendors, or Bill date to narrow the period. Click a vendor to open their page.

Scalar360 screen: Check payables by vendor — Numbered outlines show what to click, in order.

3Open the bill you're paying

Go to Bills and click the bill. The chips along the top filter bills by status — Due, Partial, Paid, Overdue or Cancelled.

Scalar360 screen: Open the bill you're paying — Numbered outlines show what to click, in order.

4Choose Record payment

The bill page shows the Bill total, what's been Paid, any Credits applied and the Balance due. Choose Record payment.

Scalar360 screen: Choose Record payment — Numbered outlines show what to click, in order.

5Enter the payment and save

Enter the Amount — it can't be more than the balance due shown under the box. Set the Date, choose the Payment mode (Cash, Bank Transfer, UPI or Cheque) and add the UTR or cheque number in Reference number. Choose Save Payment.

Scalar360 screen: Enter the payment and save — Numbered outlines show what to click, in order.

Record a vendor billEnter a vendor's invoice as a bill — from scratch or pre-filled from a purchase order — so it shows in what you owe.Raise a debit note to a vendorRecord an amount a vendor owes you back — for short supply, a rate difference, damage or goodwill.

Still stuck? Contact our support team — or start a free trial to try this in your own company.